Scenario · admissions
Admissions Season Without Losing Enquiries
A school where enquiries arrive by phone, at the gate and through the website, and the follow-up depends on whoever happened to take the call remembering to make it.
Illustrative scenario · enquiry to enrolment
Walk-ins, calls and web forms in the same place.
Owned by a person, with a date, not left to memory.
Where enquiries stop becoming admissions.
An illustrative scenario. This page describes how eSchoolApp is designed to work in a situation schools commonly describe to us. It is not a case study of a particular school, and the figures and outcomes a school sees will depend on its own size, processes and starting point. If you would like to speak to schools already using eSchoolApp, ask us during a demo.
What the season looks like
The same rush, with the difference that nothing depends on a note on a desk.
An enquiry arrives
However it comes in, it becomes a record with a source, a contact and an owner.
Follow-up is scheduled
The next contact has a date and a person against it, and shows up on their list.
The family applies
Forms, documents and the application fee are collected against the same record.
A decision is made
Shortlisting and interview notes sit with the application, and admitted applicants convert straight to student records.
What actually changes
Schools rarely lose applicants to a better school. They lose them to a follow-up nobody made.
- No enquiry depends on someone remembering a conversation.
- The office can see how many enquiries are open and who owns each one.
- Documents stay with the applicant instead of a shared drive.
- You can compare sources and see which ones actually convert.
- Admitted applicants become students without anything being re-typed.
Common questions
Can parents enquire and apply online?
Yes, and those enquiries land in the same list as walk-ins and phone calls.
Can we see which sources convert best?
Yes. Source is recorded on every enquiry, so walk-ins, calls and online can be compared.
Does the applicant record carry over on admission?
Yes. Details and documents move to the student record without re-entry.
Can we collect the application fee through the system?
Yes, through your connected payment gateway.
See an enquiry become an admission
Book a demo and we will walk one through using your own admission stages.